Abstract management

LetzFair’s Abstract management is not just a document archive; it is a powerful workflow engine designed to connect the entire scientific content lifecycle to the rest of the event. From submission to program publication, every step is automated to eliminate manual work and ensure maximum data accuracy.

Total integration: a "chain reaction"

Unlike isolated systems, in LetzFair, approving an abstract acts as a trigger for the entire platform.

• Automatic session creation: once approved, an abstract instantly becomes a session draft in the Program Builder, pre-populated with title, speaker, and track.
• Speaker onboarding: the system automatically sends a welcome email to the presenter, providing access to their personal portal.
• Omnichannel synchronisation: the session goes live simultaneously on the mobile app and website, with no need for manual exports.

Flexible submission and surgical control

The contribution collection process is designed to adapt to any academic or professional requirement.

• No-code form builder: organisers can create custom submission forms (conditional fields, word limits, specific file formats) with total autonomy.
• Strategic access codes: manage exceptions and latecomers with unique codes that allow for registration, finalisation, or editing of drafts even after the global deadline.
• Immutable audit log: every action (votes, status changes, extensions) is recorded with a timestamp and author, ensuring transparent and secure governance.

Smart peer-review and dispute detection

Optimise reviewer workloads and drastically reduce coordination times.

• Automated matching: the system assigns abstracts to reviewers based on their area of expertise, distributing the workload evenly.
• Conflict of interest management: prior to review, committee members must declare no conflicts; otherwise, the abstract is automatically removed from their queue.
• Dispute detection: the system proactively flags significant score discrepancies between reviewers, allowing the Lead Reviewer to intervene only where necessary.
• Smart reminders: send targeted prompts only to reviewers who are actually late, reducing communication noise.

Multi-congress scalability

Ideal for large congress venues or associations managing multiple brands simultaneously. Each event maintains its own settings, tracks, and reviewer pools while sharing the same intuitive interface and data integration layer.